AdvantageCare Physicians (ACPNY)

  • Administrative Project Coordinator

    ID
    2018-5301
    Office Name
    55 Water St.
    Type
    Full Time
    City
    New York
    Union / Non-Union
    Non-Union
    Primary Location
    US-New York
    Daily Schedule
    Monday - Friday 8am-5pm
    Dept/Spec
    Operations [71012]
  • Overview

    Having the best Administrative Project Coordinator at AdvantageCare Physicians enables us to achieve our vision to be the preferred care destination for our patients and the communities we serve. At AdvantageCare Physicians, our mission is to focus care on the needs of our patients and partner with them in the pursuit of better health.

     

    AdvantageCare Physicians (ACPNY) is one of the largest physician-led multi-specialty practice in the New York metropolitan area, serving half a million patients across Manhattan, Brooklyn, Queens, Staten Island and Long Island. At ACPNY, patients receive individualized coordinated care from a compassionate team focused on helping them live their healthiest lives.

     

    Our 30+ professionally managed, multi-specialty physician practices are designed to deliver convenient, comprehensive and community-based care. At AdvantageCare Physicians primary and specialty care is coordinated through an integrated network of full-service medical offices, regional specialty referral hubs, urgent care centers and strategic hospital affiliations across Manhattan, Brooklyn, Queens, Staten Island and Long Island.

     

    The Administrative Project Coordinator will provide confidential administrative and project coordinator support to the Chief Operating Officer. Perform analytical, project management and administrative support for projects affecting medical office operations and new operational projects. Serve as a conduit for communication between senior management, medical office leadership and project stakeholders.

    Responsibilities

    Office of the COO Administrative Support:

    • Provide support to the Chief Operating Officer on all administrative matters, including matters related to monthly Governance, Operations/Nursing and Care Team Associate Transformation & Advisory Groups and Operations and Nursing Councils. Prepare agendas, PPT, room reservation, record minutes of the meeting and outline next steps
    • Serve as key contact to multiple internal and external stakeholders to ensure project milestones are met or exceeded, with appropriate resolution for any identified risks. Support scheduling needs for meetings and events such as the Patient Experience Committee, Operations and Nursing meetings, and 1:1 meetings with the COO’s direct reports.
    • Prepare correspondence (includes drafting and editing materials) to support Governance, Medical Office Operations and Physician Practice Management
    • Receive and make calls; manage and adjust COO calendar for maximum efficiency
    • Attend medical office operations meetings, record minutes and next steps.

    Communication to senior management, stakeholders, departments, etc.:

    • Communicate Strategy and Planning updates and requests to enterprise leaders and associates
    • Communicate status and changes of projects to senior management and stakeholders

    Project Management support:

    • Works with the COO in collaboration with Strategy, Facilities, Human Resources, Revenue Cycle Management and Operations Department team to support development and implementation of best in class practice management principles by exhibiting critical thinking skills that solve problems with a logical and analytical discipline

    Governance and Corporate Strategy Program:

    • Provide necessary support in the preparation of all Governance and Medical Office Operation’s meetings

    Qualifications

    Required:

    • 2 - 3 years of experience in a professional setting, including positions handling confidential information
    • 3-5 years of physician practice management support experience
    • Proficiency with MS Office application suite (word processing, spreadsheet/database, presentation)
    • Strong verbal and written communication skills
    • Ability to maintain a calm, professional demeanor, confidentiality, and to effectively complete multiple tasks/projects with competing priority levels and deadlines.

    Preferred:

    • Bachelor’s Degree, preferably in Business or related field;
    • Additional years of experience or specialized training can be used in lieu of educational requirements

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